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Best 8 strategies to optimise travel for business

The following strategies cover all aspects of business travel and can help even the most seasoned business traveller be well-prepared for their next trip.This post was written by Ava and edited by Navan's humans.

1. Stay Informed about your company’s travel policies

When planning a business trip, it is important to be aware of your company’s travel policies. These policies establish clear guidelines on travel expenses, approval flows, and even sustainability goals. Here are some factors to consider before even starting to book a trip:  Spend limits: What is the maximum price allowed for flights, hotels, trains, car rentals, etc.? Travel class limits: Is there a limit to which travel class you can book? For example, is business or first class allowed? Reimbursements: What expenses are included in the policy for reimbursement requests? Booking time: Are you required to book your business trip a certain number of days in advance?

2. Pack smart

Experienced business travellers are familiar with the art of smart packing, which can transform a business trip from a hassle to a pleasant journey. If you’re not quite there yet, don’t worry. We’ve gathered some of the best packing tips so you won’t have to spend years figuring out the perfect way to pack. These strategies will have you packing like a pro in no time.

Here’s what you need to know about packing efficiently:

• Opt for carry-on luggage only: This is a great way to save valuable time at the airport waiting for your luggage at baggage claim and avoid the headache of potentially lost baggage.
• Be prepared in advance: If you’re a frequent traveller, consider keeping a separate set of essential items, such as toiletries, medications, chargers, and other small necessities, specifically for your trips to save time on packing.
• Maintain organisation: Keep essential documents such as boarding passes and identification in an easily accessible location. The ability to grab these items without searching through your carry-on bag can make a significant difference.
• Pack versatile attire: Pack a combination of business outfits and casual ones so you can transition between work and leisure with ease, all while staying comfortable during your trip.

3. Benefit from loyalty and reward programs

Those who travel for business frequently can turn their work trips into opportunities for incredible perks. Loyalty programs allow travellers to collect miles and points and receive unique perks like room or flight upgrades, priority boarding, lounge access, or VIP treatment. These rewards can unlock significant discounts on personal travel — turning every business trip into a step closer to a dream getaway.

Here is how to make the most of your travel for business when it comes to points:

• Sign up for loyalty programs for the airlines and hotels you use the most.
• Check for co-branded credit cards that facilitate miles earnings.
• If your company uses a travel management company (TMC), add your loyalty details to the platform so you don’t miss out on a single point or mile.

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4. Prioritise comfort and well-being

Comfort and well-being are important factors in business travel, especially for frequent travellers. By prioritising these two things, travellers are more likely to arrive well-rested and fresh at their destination and make the most of their business trip.

Here are some tips to help travellers remain refreshed and energised throughout their trip: 

• Pack items that help you feel at home for maximum comfort.
• Bring travel-size toiletries from your favourite brands to feel pampered.
• Enjoy the relaxing advantages of the airport lounge, whether you may have free access with a business-class boarding pass or by paying separately.
• Nourish and energise your body with healthy foods and plenty of water.
• Dedicate some time to exercising to support your health and keep your energy levels high.
• Stretch during and after the flight to improve blood circulation and prevent sore muscles.
• Stick to routines to care for your physical, mental, and emotional health.

Use these strategies to boost your business travel experience

Business travel doesn’t have to be a stressful and demanding event where juggling logistics is an endless task. With the right preparation and mindful strategies, you can elevate your journey into a more productive and enjoyable experience.

From smart packing and staying connected to managing expenses and maximising layovers, every step takes travellers forward. Better planning pays off in comfort and efficiency.

By incorporating these tips into the travel routine and leveraging tools like Navan’s all-in-one travel and expense solution, travellers can spend less time worrying about the details and more time focusing on their business goals.